You will need your liability insurance to upload and submit an application. Have this ready.
Insurance: The Rotary Club of Thousand Oaks does NOT provide liability or property insurance coverage for vendors. Claims resulting from actions by a vendor or incidents related to a vendor’s booth are the liability of that vendor. Please contact your insurance agent and have them prepare an insurance binder you will email to us or if you need to purchase insurance you can contact: https://www.theeventhelper.com or other agent of your choice. Insurance is mandatory for all non-food vendors.
Yes, it's okay to send me text messages including confirmations, changes, updates, and/or promotions. Message frequency varies. Message and data rates may apply. View our terms of service & privacy policy.
Four (4) vendor passes will be provided. Additional guests must purchase event tickets.
Please by aware that as a vendor you may not give away food of any kind for free including bottled water without a food vendor permit. If you want to give away any food, packaged or not, you must complete a Food Vendor Form, found on our website.
Checklist for Applicants (All application materials are due by April 15, 2025) 1. INSURANCE REQUIREMENTS:Supply Rotary with copies of Certificate of Liability Insurance certifying a minimum liability limit of $1,000,000 per occurrence and naming the Rotary Club of Thousand Oaks as Additional insured.
IMPORTANT RULES: No outside alcohol or firearms are permitted onsite. All vehicles, coolers, bags and hand carried items are subject to search at entry gate. No music will be brought in or played without prior approval of the Chair of the Chili cook off.
This application must be signed by the person in charge and posted on the wall of your booth acknowledging that you understand the rules and regulations of this event. Anyone found in violation of these rules will be asked to leave and be disqualified from all contests.
IMPORTANT DISCLAIMER: PARTICIPATION AS A VENDOR AT THE EVENT IS SUBJECT TO FINAL APPROVAL BY THE CLUB AND COMPLIANCE WITH THE CLUB’S FINAL RULES AND REGULATIONS FOR THE EVENT (INCLUDING THOSE RELATED TO THE TYPES OF VENDORS ELIGIBLE TO PARTICIPATE). IF THE VENDOR DOES NOT MEET THESE REQUIREMENTS (AS DETERMINED IN THE SOLE DISCRETION OF THE CLUB) THE VENDOR WILL BE INELIGIBLE TO PARTICIPATE IN THE EVENT AND WILL BE REFUNDED THE DEPOSIT PAID.
Add Purchase Protection for a small fee and get a 100% refund of your registration purchase should you be prevented from attending due to a qualifying unforeseen circumstance. (Full Terms)
Why protect your registration purchase? Purchase Protection covers:
Purchase Protection covers many common unforeseen circumstances, but exclusions apply. View full List of qualifying circumstances and exclusions.
* Terms, conditions and exclusions apply. Not available for or applicable to events, attendees, or travel outside of the USA. Purchase Protection is a service offered by Purchase Protection LLC. Purchase Protection is not an insurance policy. It is a service that will refund you 100% of your event fees, taxes and dues should you be prevented by unforeseen circumstances from attending the event. Purchase Protection does not apply to, and will not reimburse, merchandise purchases and charitable donations. Purchase Protection fees will be charged as a separate transaction. Any changes made to your purchase will not change the amount covered in this agreement.
Read Full Terms and Conditions
