Official Food Vendor Application Form

Please Note: To celebrate our 46th year we will be featuring Mobile Food Vendors, including Mobile Food Trucks. Other Food Vendor spaces will be limited. All applications, information and fees must be submitted by March 10th.

All food vendors must be approved. Please fill out this application, pay the fee and submit. You will be contacted shortly. At that time if you are approved you will email your insurance papers back to the email that tells of your approval. If you are not approved (usually due to having too many of the same type of food) you will be notified and your fee will be refunded in full.

Insurance: The Rotary Club of Thousand Oaks does NOT provide liability or property insurance coverage for vendors. Claims resulting from actions by a vendor or incidents related to a vendor’s booth are the liability of that vendor. Please contact your insurance agent and have them prepare a Proof of Insurance (POI) that you will email to us or if you need to purchase insurance you can contact: https://www.theeventhelper.com or other agent of your choice.

Food Vendor Information

Vendor/Company Name

Contact Person Name

Phone Number

Address

Food Vendor

Registration ($250.00) [Join Waitlist]
Click here to be put on the waitlist subject to approval by the Food Vendor Chair. You will only be charged the $250 if you are approved to be in the event. We will email you are approved before charging your credit card.

Permit Number

Type of Annual Permit

TFF 1
MFF 3
MFF 4

The Expiration Date

Length of Vehicle or Size of Space Needed

Description of products to be sold and a list of menu items:

Four (4) vendor passes will be provided. Additional guests must purchase event tickets.

As a food vendor, you are required to be in compliance with Ventura County Health Community Services to make sure you understand the regulations.

An inspection will be conducted on the morning of our event at 8:30 am. No food preparation can take place until you have been inspected. If for any reason you do not pass the inspection you will be asked to leave and will forfeit your space and registration fee. The space does not come with any amenities or power. Vehicles for un-loading will not be allowed to stay on the field, but you will be able to drive on and drop off. Vendors parking will be provided.

All Vendors at the Chili Cook-Off must have a Ventura County ANNUAL Permit. All application materials are due upon application, including payment, permit number and permit expiration date.

Proof of Insurance

Upon being approved for the event, I agree to supply Rotary with copies of Certificate of Liability Insurance certifying a minimum liability limit of $1,000,000 per occurrence and naming the Rotary Club of Thousand Oaks as Additional insured. I will email these papers back to the approval email.

I have read and agree to the terms above.

Please upload your Proof of Insurance

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Upload Your Logo

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Total

$0.00

IMPORTANT RULES: No outside alcohol or firearms are permitted onsite. All vehicles, coolers, bags and hand carried items are subject to search at entry gate. No music will be brought in or played without prior approval of the Chair of the Chili cook off.

This application must be signed by the person in charge and posted on the wall of your booth acknowledging that you understand the rules and regulations of this event. Anyone found in violation of these rules will be asked to leave and be disqualified from all contests.

Agree to Rules and Regulations

hereby agrees to all the rules and regulations and hold harmless the Thousand Oaks Rotary Club (including its Officers, Directors, Members, Volunteers, District and Parent organizations) for all costs and expenses, including reasonable attorney fees incurred as a result of any legal action, in law or equity, brought against them as a result of our participation in the Chili Cook-off held on Sunday, May 5, 2024. We further waive all rights of recovery against the Rotary Club of Thousand Oaks for loss or damage as a result of our participation.

I have read and agree to the terms above.

IMPORTANT DISCLAIMER: PARTICIPATION AS A VENDOR AT THE EVENT IS SUBJECT TO FINAL APPROVAL BY THE CLUB AND COMPLIANCE WITH THE CLUB’S FINAL RULES AND REGULATIONS FOR THE EVENT (INCLUDING THOSE RELATED TO THE TYPES OF VENDORS ELIGIBLE TO PARTICIPATE). IF THE VENDOR DOES NOT MEET THESE REQUIREMENTS (AS DETERMINED IN THE SOLE DISCRETION OF THE CLUB) THE VENDOR WILL BE INELIGIBLE TO PARTICIPATE IN THE EVENT AND WILL BE REFUNDED THE DEPOSIT PAID.

Billing Information

Name

Credit Card

Visa
Mastercard
American Express
Discover

Address

Mobile Phone Number

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